How to Make a Childcare App like Brightwheel - Ideausher
How to Make a Childcare App like Brightwheel

In recent years childcare products, services, and apps have been at a complete boom; the products are services related to baby care has been getting extra attention in recent years; with parents being busy and having hectic schedule, these apps help parents to keep a track on the children the app provides real-time information and all the essential insights required by the parents.

The baby tracking apps and online monitors are worth more than 217 million dollars as of 2023 and are expected to grow at a CAGR of 19 percent between 2023 to 2030.

Early childhood education apps have revolutionized how parents and educators communicate and collaborate. These user-friendly applications provide a virtual hub that simplifies administrative tasks and fosters effective communication. 

Parents can receive real-time updates about their child’s activities, including photos and videos, ensuring they stay connected and involved in their child’s development. Educators benefit from streamlined attendance management, sharing important announcements, and tracking developmental milestones.

These apps often feature easy-to-navigate interfaces, making them accessible to users of all tech-skill levels. They provide comprehensive information about daily routines, meals, and sleep schedules, empowering parents to stay informed about their child’s well-being. Privacy and security are prioritized, ensuring only authorized individuals can access the child’s information. 

By leveraging technology, these apps enhance early childhood education by strengthening the bond between parents and educators. They create an interactive and collaborative environment that enriches the learning experience for young children, promoting their overall growth and development.

So with an application with too much potential, what are you waiting for? Start building your app today; here is a detailed guide to help you.

So let us start without any further ado.

What Exactly is BrightWheel?

Brightwheel is a comprehensive childcare management app that revolutionizes the way parents, caregivers, and childcare providers interact and communicate. Designed to streamline administrative tasks and enhance the overall childcare experience, Brightwheel offers a range of features and functionalities that simplify daily operations and improve parent engagement.

At its core, Brightwheel acts as a digital hub, connecting parents and caregivers through real-time updates, messaging capabilities, and secure data sharing. With Brightwheel, parents can easily stay informed about their child’s activities, including attendance, meals, naps, and learning progress. They receive real-time updates and photos throughout the day, fostering a sense of connection and transparency.

For childcare providers, Brightwheel automates and digitizes administrative tasks, reducing paperwork and saving time. They can efficiently track attendance, manage schedules, and generate digital daily reports that include observations, milestones, and any important notes. Brightwheel also offers billing and payment management features, allowing providers to track and process payments, ensuring smooth financial operations easily.

What sets Brightwheel apart is its user-friendly interface and intuitive design. The app is designed to be accessible and easy to navigate for both parents and childcare providers. Its clean and visually appealing layout ensures a seamless user experience, making it suitable for individuals with varying levels of technological proficiency.

Brightwheel’s commitment to data security and privacy is another key aspect. The app employs robust security measures to protect user information, including secure data encryption, role-based access control, and compliance with privacy regulations. This instills confidence in parents and providers, knowing their data is protected.

With its comprehensive feature set, seamless communication capabilities, and focus on user experience, Brightwheel has become a go-to solution for childcare providers and parents alike. It simplifies the administrative aspects of childcare, promotes parent engagement, and enhances overall communication and transparency, ultimately contributing to a more efficient and connected childcare experience.

How App Like Brightwheel Works

Here some basic steps to explain how does this app works –

Registration and Account Setup

Parents and childcare providers download the app and create their accounts by providing necessary information such as name, email address, and facility details (for providers). They may also set up preferences and notifications during the onboarding process.

Child Enrollment

Parents or childcare providers add children to the app by entering their details, including name, age, emergency contacts, and any specific care instructions or allergies.

Attendance Tracking

Childcare providers use the app to mark attendance for each child as they arrive at the facility. This allows parents to receive real-time notifications about their child’s attendance status.

Daily Updates and Communication

Childcare providers use the app to send daily updates to parents, including information on meals, naps, activities, and other noteworthy events. They can also share photos, videos, and notes to keep parents informed and engaged throughout the day.

Parent-Provider Communication

The app facilitates direct messaging between parents and childcare providers, allowing them to communicate easily and securely. They can exchange messages, ask questions, share concerns, and receive timely responses.

Learning and Development Tracking

Childcare providers use the app to track and document a child’s learning and developmental progress. They can record milestones, observations, and achievements, giving parents valuable insights into their child’s growth.

Billing and Payments

Some apps like Brightwheel offer billing and payment features. Childcare providers can generate invoices, track payments, and send payment reminders to parents through the app. Parents can conveniently make payments within the app, ensuring a smooth and transparent billing process.

Market Growth Trends of Child Care Apps.

Childcare apps have grown significantly in recent years due to the increasing demand for convenient and efficient childcare management solutions. Here are some market growth trends of childcare apps:

Rising Parental Awareness

Parents are becoming more aware of the benefits of using technology to manage their child’s care. They are seeking apps that provide real-time updates, streamline communication, and enhance their involvement in their child’s daily activities.

Increasing Need for Convenience

Busy lifestyles and dual-income households have fueled the demand for childcare apps that offer convenience and accessibility. Parents want the ability to track their child’s activities, receive updates, and communicate with caregivers seamlessly from their mobile devices.

Shift in Childcare Practices

Digital solutions are replacing traditional paper-based systems. Childcare providers are embracing apps to automate administrative tasks, reduce paperwork, and enhance efficiency in managing attendance, billing, and communication.

Technological Advancements

Advancements in technology, such as cloud computing, mobile connectivity, and data analytics, have enabled the development of more sophisticated and feature-rich childcare apps. These advancements enhance the user experience and provide better data insights for parents and caregivers.

Growing Childcare Industry

The childcare industry continues to expand as more families seek quality care and early education for their children. Childcare apps cater to this growing market by offering comprehensive solutions that meet the needs of both parents and providers.

Emphasis on Safety and Security

Childcare apps prioritize safety and security features, including secure data storage, encrypted communication channels, and restricted access. Parents and providers are increasingly relying on apps that prioritize the privacy and protection of sensitive information.

Integration with IoT Devices

Childcare apps integrate with IoT devices, such as attendance tracking systems, smart locks, and monitoring devices, to enhance safety and automate processes. This integration allows for real-time data collection and seamless management of childcare operations.

Hire ex-FANG developers, with combined 50000+ coding hours experience

Hire ex-FANG developers, with combined 50000+ coding hours experience

Top Childcare Apps Like BrightWheel 

These are some of the best apps related to childcare –


Launch Date

Kinderlime was launched in 2012.

Kinderlime is a comprehensive childcare management app designed to streamline communication between childcare providers and parents. It offers features such as attendance tracking, messaging, parent communication, and staff management. Kinderlime’s user-friendly interface simplifies administrative tasks, including billing and invoicing processes. Additionally, it provides customizable digital daily reports, enabling educators to document a child’s progress and milestones. Kinderlime also focuses on parent engagement by allowing parents to receive daily updates, photos, and videos of their child’s activities.

Unique Selling Point

Kinderlime’s integration with popular accounting software streamlines financial management for childcare centers. Its emphasis on parent engagement and customizable digital reports make it an appealing choice for childcare providers seeking efficient communication and comprehensive documentation.


Launch Date

HiMama was launched in 2013.

HiMama is a childcare app that enhances parent-teacher communication and provides digital daily reports. It allows parents to receive daily updates about their child’s activities, meals, and sleep patterns. HiMama’s user-friendly platform facilitates easy communication between parents and childcare providers, ensuring transparency and engagement. The app also includes features like photo and video sharing, allowing parents to stay connected and involved in their child’s experiences.

Unique Selling Point

HiMama’s unique selling point lies in its focus on capturing and sharing moments of a child’s day. The app’s ability to share photos and videos securely lets parents witness their child’s developmental milestones and daily adventures, fostering a stronger connection between parents and educators.


Launch Date

Kangarootime was launched in 2013.

Kangarootime is a childcare management software that provides various tools to streamline operations and engage parents. It offers features such as attendance tracking, billing, daily reports, messaging, and curriculum planning. Kangarootime’s integration capabilities with other platforms and tools make it a versatile solution for managing multiple aspects of childcare operations within a single platform. The app prioritizes seamless communication between childcare providers and parents, ensuring parents stay informed about their child’s activities and development.

Unique Selling Point

Kangarootime’s unique selling point lies in its integration with other platforms, allowing childcare centers to consolidate various operations and streamline their workflows effectively.


Launch Date

Tadpoles was launched in 2010.

Tadpoles is a childcare app that enables childcare centers to send real-time updates to parents about their child’s daily activities, including meals, naps, and learning experiences. The app provides a simple and efficient way for parents to stay connected with their child’s daycare or preschool. Tadpoles’ secure photo and video sharing feature allows parents to view their child’s moments and milestones throughout the day, fostering a sense of involvement and connection.

Unique Selling Point

Tadpoles’ unique selling point lies in its focus on real-time updates and secure photo/video sharing, enabling parents to stay connected and engaged in their child’s daily experiences, even when physically apart.


Launch Date

Smartcare was launched in 2011.

Smartcare is a comprehensive childcare software solution to streamline operations and enhance parent communication. It offers centralized data management, attendance tracking, billing, and parent engagement tools. Smartcare’s parent mobile app provides real-time updates, photos, and messaging features, allowing parents to stay informed and engaged in their child’s activities and progress. The app also includes automated reporting and analytics to help childcare providers gain insights into their operations and make data-driven decisions.

Unique Selling Point

Smartcare’s unique selling point lies in its comprehensive approach to childcare management, combining operational efficiency with robust parent communication features and data-driven insights.

Hire ex-FANG developers, with combined 50000+ coding hours experience

Hire ex-FANG developers, with combined 50000+ coding hours experience

Top Features and Functions of Child Care Apps like Brightwheel

Features and functions of child care app

Real-Time Updates

BrightWheel provides parents with real-time updates on their child’s activities. From photos and videos to progress reports, parents can stay connected with their child’s daily experiences. This feature ensures parents never miss a precious moment and feel involved in their child’s development.

Attendance Management

Efficient attendance management is made simple with BrightWheel. Educators can quickly mark attendance and track each child’s attendance history. This helps ensure accurate records and enables timely communication with parents about any absences.

Seamless Communication

BrightWheel facilitates seamless communication between parents and educators. Through the app, educators can send instant messages, share important announcements, and address any concerns or questions. This feature fosters a collaborative environment and strengthens the partnership between parents and educators.

Developmental Milestones

Tracking developmental milestones is essential in early childhood education. BrightWheel allows educators to record and share each child’s progress in various areas, such as cognitive, physical, and social development. This feature lets parents gain insights into their child’s growth and celebrate important milestones together.

Daily Routines and Activities

Parents can access detailed information about their child’s daily routines, including meals, naps, and activities. BrightWheel ensures that parents are well-informed about their child’s schedule, helping them align their routines at home and daycare. This feature promotes consistency and provides a sense of security for parents and children.

Secure and Private Platform

BrightWheel prioritizes the privacy and security of sensitive information. The app ensures that only authorized individuals, such as parents and educators, can access the child’s data. This commitment to security gives parents peace of mind and establishes trust between the education center and families.

Must-Have Features for a Child Care App

Here is a list of must-have features for a baby-tracking app.

AI Chatbox Integration 

Integration of an AI chatbot is a vital feature for every childcare app. It gives parents real-time information about their child’s activities, behavioral patterns, and performance. The interactive nature of chatbots enables users to connect with experts who can address their queries effectively. Chatbots often provide satisfactory resolutions to users’ questions, eliminating the need to connect with human experts for every query. This feature enhances user experience and streamlines communication between parents and the childcare app, making it a valuable addition to childcare applications.

Multiple Payment Options

Including multiple payment gateway options in your daycare app is a must-have feature. It enables parents to make fee payments conveniently through various methods like Credit/Debit cards, UPI, and Net Banking. Supporting multiple payment gateways provides flexibility and convenience to parents, allowing them to choose their preferred payment methods. Integrating a payment gateway in an app involves partnering with payment service providers, implementing secure payment protocols, and ensuring seamless integration with the app’s interface. Working with experienced developers and following the integration guidelines provided by the selected payment gateway helps ensure a smooth and user-friendly payment experience for parents.

Activity Report

Say goodbye to the hassle of paper reports and embrace the convenience of virtual reports in your daycare app. This feature lets parents access detailed reports of their child’s daily, weekly, and monthly activities. From sleeping and playing to studying and eating patterns, parents can stay informed about their child’s routines. Virtual reports provide a comprehensive overview of their child’s day, allowing parents to track progress and make informed decisions about their child’s well-being. By incorporating this feature, your app ensures that important information is easily accessible, eliminating the risk of reports getting lost or misplaced. Virtual reports simplify communication between parents and educators, fostering a collaborative environment that enhances the daycare experience.

Meal Tracking 

Parents naturally worry about their children’s meals and nutrition. To ease their concerns and boost their confidence, enabling them to track their kids’ eating habits is crucial. With user-friendly apps or online platforms, parents can easily monitor their child’s dietary intake. The focus can be on ensuring they consume enough fruits and veggies. Personalized alerts and reminders, along with nutritional tips and recipe ideas, can be sent. This simple and intuitive tracking system empowers parents to make informed choices and promotes healthy eating habits. As a result, parents feel happy and confident about their child’s progress and well-being.

Communication Panel

One of the most beloved features of a daycare application is its ability to facilitate effortless communication. In today’s world, where maintaining a quick and easy connection between parents, children, and teachers is crucial, your childcare app should prioritize this aspect. It is essential to ensure that parents feel connected to their children, even when they cannot be physically present in the classroom.

To achieve this, your app should offer built-in features such as video calling, voice calls, and other communication modules. These functionalities will enable seamless communication between parents, children, and teachers. Especially when in-person meetings are impossible, connecting families through the childcare app will be a highly appreciated and valued idea.

With a user-friendly interface and intuitive design, the app can provide a hassle-free experience for parents, allowing them to stay connected with their children and actively participate in their educational journey. By fostering this strong bond, the app contributes to a sense of security and reassurance for parents and children.

Integration of Lesson Plans

An ideal childcare app should prioritize teachers by providing them with robust lesson-planning tools. This empowers educators to manage their time effectively and create personalized lesson plans that cater to each child’s needs. By keeping online records of learning activities, parents can stay informed about their children’s progress and development, gaining insights into the diverse and engaging activities their kids participate in. This feature allows parents to engage in their child’s education actively. Additionally, the user-friendly interface of the app ensures easy access and navigation for teachers, enhancing their productivity and enabling them to deliver high-quality education.

Security Layer

Security is a prime concern for daycare apps like Brightwheel. Robust safety features must be implemented to protect sensitive information from unauthorized access or misuse. Strong encryption, regular security audits, and up-to-date security measures are vital. Two-factor authentication and secure data storage/transmission add extra layers of protection. Timely software updates address vulnerabilities, while strict user access controls limit data access based on roles. Conducting privacy assessments ensures compliance with privacy regulations. By prioritizing security, a daycare app can provide peace of mind, assuring parents and daycare centers that sensitive information is safeguarded against potential threats or breaches.

Building an App Like BrightWheel: The Essential Steps

Building a childcare app like Brightwheel requires careful consideration of various aspects. As an app developer, here are some detailed points to consider from an entrepreneur or business perspective:

Identify your target audience 

Determine your target audience for the childcare app

Consider if you want to cater to parents, childcare centers, preschools, or a combination of these. Understanding your target audience will help you tailor the app’s features and functionality accordingly.

Define the core functionality.

Clearly define the core functionality of your app. Brightwheel offers features like attendance tracking, communication between parents and caregivers, daily reports, and billing management. Determine which features are essential for your target audience and prioritize them.

Platform selection

Decide whether you want to build a mobile app (iOS, Android) or a web application. Consider the preferences of your target audience and choose the platform accordingly. Offering a mobile app provides convenience and accessibility to parents and caregivers.

User registration and authentication: Implement a user registration and authentication system to ensure secure access to the app. Parents, caregivers, and administrators should have separate roles with appropriate access levels. Consider incorporating features like two-factor authentication for enhanced security.

Child profile management

Develop features for creating and managing child profiles within the app. Include details such as the child’s name, age, allergies, medical conditions, emergency contacts, and other relevant information. Allow parents and caregivers to update this information as needed.

Attendance tracking

Enable caregivers to track attendance for each child easily. Implement features that allow caregivers to check children in and out, record late arrivals or early departures, and maintain accurate attendance records.

Communication and messaging

Implement a robust communication system between parents, caregivers, and administrators. Include features like direct messaging, group messaging, and real-time notifications to facilitate effective communication and keep everyone informed about the child’s activities, events, and updates.

Daily reports and updates

Provide a mechanism for caregivers to share daily reports with parents, including information about meals, naps, diaper changes, and activities. Allow parents to access these reports through the app, ensuring transparency and keeping them involved in their child’s daily routine.

Media sharing

Enable caregivers to share photos, videos, and other media with parents to keep them engaged and informed about their child’s experiences and milestones. Implement privacy controls to ensure only authorized individuals can access these media files.

Calendar and scheduling

Include a calendar feature for parents and caregivers to manage and view upcoming events, holidays, and important dates. Allow parents to schedule visits, parent-teacher conferences, or other appointments through the app.

Payment and billing management

Implement a secure payment system for handling childcare fees and billing. Provide features for parents to make payments, view invoices, and track payment history. Integrate with popular payment gateways to ensure a smooth and secure payment process.

Staff management

If your app targets childcare centers or preschools, consider including features for staff management. This may include managing employee profiles, assigning roles and responsibilities, and tracking staff attendance.

Data privacy and security

Prioritize data privacy and security to protect sensitive information. Implement encryption techniques for secure data transmission and storage. Adhere to relevant data protection laws, such as GDPR or COPPA, to ensure compliance.

Analytics and Reporting

Incorporate analytics and reporting capabilities to gather insights into app usage, engagement metrics, and user behavior. This data can help you make informed decisions, improve the app, and provide personalized experiences.

Integration with other systems

Consider integrating your app with other childcare management systems or tools your target audience commonly uses, such as scheduling software, accounting systems, or learning management platforms. This integration can streamline processes and enhance the overall user experience.

User feedback and reviews

Incorporate mechanisms to gather user feedback and reviews to improve your app continuously. Encourage parents and caregivers to provide feedback, ratings, and testimonials and address their concerns promptly.

Testing and quality assurance

Thoroughly test the app to ensure it is stable, reliable, and performs as expected. Perform rigorous testing, including functional testing, usability testing, and security testing. Regularly update and maintain the app to address any bugs or issues that arise.

Marketing and promotion 

Develop a comprehensive marketing and promotion strategy to raise awareness about your childcare app. Leverage social media, content marketing, influencer partnerships, and other channels to reach your target audience effectively.

Partnerships and collaborations

Explore partnerships and collaborations with childcare centers, preschools, or educational organizations to expand your app’s reach. Collaborating with established institutions can help build trust and credibility for your app.

Continuous Updates and Support

Continuously update and improve your app based on user feedback and changing market needs. Provide timely customer support through multiple channels, such as email, chat, or phone, to address user queries and concerns.

Remember, developing a childcare app requires collaboration between app developers, domain experts, and business stakeholders. Carefully understanding the needs and requirements of your target audience will help you build a successful childcare app like Brightwheel.


In conclusion, building an app like Brightwheel requires careful planning, meticulous development, and a strong focus on user experience, security, and functionality. By following the key considerations outlined above, developers can create a comprehensive and reliable childcare application that meets the needs of daycare centers, parents, and teachers.

With an intuitive interface, seamless communication channels, robust security measures, and comprehensive admin features, the app can streamline operations, enhance parent-teacher communication, and provide a convenient platform for managing curriculum and tracking students’ progress.

It is crucial to prioritize data security, implementing encryption, secure authentication methods, and strict access controls to protect sensitive information. By ensuring compliance with data protection regulations and prioritizing privacy, parents and daycare centers can have confidence in the app’s security.

Continuous support, updates, and testing are vital to address issues, improve performance, and incorporate user feedback. Regular updates and enhancements keep the app relevant and aligned with evolving industry standards.

If you are looking forward to building your own childcare application, contact Idea Usher today. With our expertise in app development and a skilled team of developers, we have the technology and knowledge to bring your vision to reality. 

Contact us now and let us help you create a cutting-edge childcare app that meets your specific requirements and exceeds your expectations.

Hire ex-FANG developers, with combined 50000+ coding hours experience

Hire ex-FANG developers, with combined 50000+ coding hours experience


Q. What are the essential features to include in a daycare app like Brightwheel?

A. Some essential features include attendance tracking, messaging and communication, activity planning, curriculum management, secure login and authentication, online payments, reporting and analytics, and parent-teacher collaboration tools.

Q. How can I ensure data security in my childcare app?

A. To ensure data security, implement strong encryption protocols, secure authentication methods, and strict user access controls. Regularly update and patch the app to address any vulnerabilities. Additionally, store data on secure servers and comply with privacy regulations.

Q. How can I make the app user-friendly and visually appealing?

A. Design an intuitive and visually appealing interface with clear navigation paths. Use a clean and modern design, implement responsive layouts, and ensure a smooth user experience across different devices and platforms. Conduct user testing to gather feedback and make necessary improvements.

Q.How can I integrate communication features into the app?

A. Integrate messaging and notification functionalities to communicate smoothly between parents, teachers, and daycare centers. Incorporate options for video and voice calls to facilitate virtual meetings and real-time interactions.

Q. How can I make the app scalable and future-proof?

A. Develop the app with scalability, ensuring it can handle increasing user loads and data volumes. Use scalable server infrastructure and employ technologies that support growth. Stay updated with industry trends and technologies to incorporate future enhancements and functionalities.

Share this article
Contact Us
HR contact details
Follow us on

Idea Usher is a pioneering IT company with a definite set of services and solutions. We aim at providing impeccable services to our clients and establishing a reliable relationship.

Our Partners
Contact Us
Follow us on

Idea Usher is a pioneering IT company with a definite set of services and solutions. We aim at providing impeccable services to our clients and establishing a reliable relationship.

Our Partners
© Idea Usher. 2024 All rights reserved.