How to build a note-taking app like Evernote? | Idea Usher
how to build a note-taking app like evernote.

Apps take up a very essential part of our lives in 2023. Research shows that an average smartphone user has more than 80 apps downloaded on their phone. 

According to, it is seen that younger people tend to use apps more than their older counterparts. The age group between 18 to 24 spends over 112.6 hours monthly on mobile apps. 

That’s almost 4 hours every day spent on mobile apps. 

average time of mobile use by age infographic

After the lockdown, the hours spent on mobile apps have increased by over 40% (in the last quarter of 2020) globally. In the U.S alone, time spent on mobile apps grew 15%. 

Education and office work has shifted online. This means an increased download of meeting apps such as Google Meet, Zoom, Webex, etc. A similar trend was seen in note-taking apps like Evernote, OneNote, Dropbox Paper, and Simplenote.

Apps such as Evernote and OneNote have an overwhelming 100M+ and 500M+ downloads respectively on Google Play Store alone. 

All this data suggests that this might be the most opportune time to build a note-taking app for the market. 

App Name Evernote
Founded By Stepan Pachikov
Present CEO Ian Small
Founded In February 2000 (USA) 
Operating Systems: iOS and Android
Annual Revenue: $100 Million + 
Top Competitors:  OneNote, Google Keep, SimpleNote, Dropbox paper
Industry:  Notes apps

Distinguishing Features that You Must Add:

Compared to Evernote and OneNote, apps like Simplenote, and Dropbox paper have way fewer downloads. The latter pair of apps have around 1M downloads.

This huge difference in downloads is primarily due to the features and the overall appeal of some apps over others. 

So, what are the features that set apart an app like Evernote from others? 

Why are people still downloading a third-party note-taking app in spite of having the default note-taking apps in their system already? 

Let’s look at some of the features that you should keep in mind when you build a note-taking app.

distinguishing features that you must add infographic

1. To-Do Lists 

This is the most primary feature that a note-taking app should have. Along with a to-do list feature, people should also be able to edit and configure the layout of the content that they are creating, this is often called a Wiki. 

2. Web integration

Your app should be able to integrate to web browsers like Google Chrome, Mozilla Firefox, etc. So, users can use the app even when making notes on their laptops/ desktops.  

3. Offline-Use 

Users should be able to use the app offline to take notes. The data should sync to the cloud when the device comes back online. Meanwhile, it should be saved locally on the device. 

4. Notes Organization 

The organizational structure of notes in the app should be easy to navigate. A nested pages structure is easier to learn and adapt, as compared to a folder format. This will enhance usability and encourage more people to download your app over others. 

5. Team-Use

The app should be optimized for team use. It implies that multiple people should be able to use the same app concurrently. Once a note creator adds some contacts to his domain, the contacts should be able to edit and comment on the note. This makes teamwork on the app easier. Both college students and office workers can find this feature useful.

6. Decluttered and Minimalistic UI

The user interface of the app should be clean and simple so that users are not confused as to where to find what. The more minimal and clean the app, the faster it is!

7. Audio-Visual Notes

Evernote allows users to make audio notes and image notes. This feature is a must when it comes to making your app.

8. Drag and Drop Feature

The drag-and-drop feature is often overlooked and taken for granted. Nevertheless, its sheer convenience is astounding. It should be a feature that you should definitely add to your note-taking app.

How To Build A Note-Taking App Like Evernote? 

So, now that you have the people and tools that you require, let’s look at how you should apply.

how to build a note-taking app like evernote

1. Getting The App Designed 

The UI/ UX designers will create a mock-up design for your app. Giving you an idea of what you can expect from the finished product. Any changes that you think should be made, can be first incorporated into this design before it enters the development phase. 

You can ask designers to take cues from the existing note-taking apps(Like EverNote, which is a really clean and simple app). You can improve on these designs to make your app appear better. 

Even if you want to start the project from scratch, the UI/ UX designers will do that for you without any hassle.

Experienced designers often have a good sense of what users might like or dislike. They can use this knowledge to benefit your project greatly. 

2. Front-end Development Phase

Front-end developers are programmers who bring the mock-up to life. It serves as a blueprint for the actual development. 

Front-end developers are experienced in languages like HTML, CSS, and JavaScript. This helps them build the face of your app intricately.

Furthermore, the designers and front-end developers can collaborate to create better designs that are more appealing and faster to load. 

3. Back-end Development Phase 

I. Evernote APIs and SDKs:

Evernote offers brilliant APIs that are usable directly. You can put in a lot of features using these APIs/ SDKs. 

Some of them are:

  1. Make notes,
  2. Share notes,
  3. Setting reminders,
  4. Only reader’s access,
  5. Creating notebooks and sharing them;
  6. Handling attachments with ease, 
  7. Search feature. 

You can get access to their APIs here

II. Quip APIs:

Quip APIs offer multiple APIs for various kinds of projects. One of them is a note-taking app. Quip APIs help in the incorporation of rich communication within the notes. 

III. MyScript SDK and API:

The MyScript interactive Ink SDK or “iink” is an SDK that MyScript offers which is a very intelligent handwriting recognition program.

The iink SDK is not restricted to only note-taking app development. It can handle complex notes too because it supports many advanced content layouts. 

4. Mobile Back-end as a Service and Back-end Developers: 

As discussed before the Mobile Backend as a Service provides back-end developers with a way to link their applications with back-end storage. It also offers multiple SDKs and APIs that can be used to create a better app.

Back-end developers create the back-stage of the application. It is the engine of the car. The better the engine, the faster it goes. The back-end developers use the front-end created and link it to the back-end that they created using APIs and SDKs. 

Back-end developers are skilled in programming languages like, React Native, JAVA, JavaScript, PHP, etc., and are also familiar with the use of various optimization software like Android Studio. 

While hiring a back-end developer, you should keep in mind that they should be able to code both for iOS and Android operating systems. 

Here are some of the Evernote note-making templates:

note-making templates offered by evernote

  1. To-Do Lists: The to-do list is a template that allows you to set checklists under multiple headings.  
  2. Meeting Notes: This template is set up for creating small paragraphs, bullet points, and numbered lists. This might be helpful for someone attending a meeting or a class. 
  3. Project Plans: This template is very similar to the meeting notes template. The template consists of bulleted lists and small paragraphs
  4. Essay Research: The essay research template consists of bulleted lists, numbered lists, checklists, and small note paragraphs. 
  5. Reading List: Reading lists allow you to form a bulleted list under every section, and it concludes with a checkbox. So, when you are done with all the tasks under that section, you can check the box and move to the next section. 
  6. Lecture Notes: It consists of 4 default headings “Details”, “Notes”, “Summary”, and “Materials”. You can attach files, images, and documents under the “Materials” section.  
  7. Daily Reflection: It is a simple small note with a “Day Summary” section, where you can fill whatever you think needs to be filled. 
  8. Strategy Plans: It can consist of sections such as “Mission”, “Goals”, and “Strategy”. Under “Goals”. There can be sub-sections with “Short-term”, “Long-term”, “Key Results”. Under “Strategy” you will find “Insights”, “Plan”, and “Resourcing”.  
  9. Habit Tracker: Has a list of days like “Day 1”, “Day 2”, “Day 3”, and so on. Under each day, you can form a list.
  10. Weekly Planner: It is similar to a habit tracker just with “Monday”, “Tuesday”, “Wednesday”, and so on. 

What You Need

To develop a note-taking app you will require the following:

  1. UI/ UX designers,
  2. Front-end developers,
  3. App developer for both iOS and Android,
  4. A Mobile Back-end as a Service (MBaaS) provider,
  5. Various APIs,
  6. Hosting solutions,
  7. A project manager, and
  8. And dozens of supporting tools and software. 

The list is made keeping in mind all your basic requirements.

Idea Usher has a team of experienced designers, front-end developers, back-end developers, mobile app developers. The team has access to all the necessary tools and resources that your project might require. With a reasonable budget of $7k to $30k, you can develop the best note-taking application. You can contact us if you want to build a note-taking app like Evernote. 

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Business Model of The Most Popular Note-Taking Apps: 

There are 4 major note-taking apps that are most popular:

1. Evernote:

Evernote is one of the most popular note-taking apps in both Android and iOS. The features and UI of the app distinguish it from other similar apps.

Evernote has over 100M downloads on Google Play Store and is rated with 3.9 Stars. The 5-star reviews are generally from the people who have opted for Evernote premium. 

It clearly shows that the premium version is far better than the free version, making it worth the money. 

Evernote makes money by selling premium subscription plans to its users. Evernote uses the “Freemium” business model.

The freemium model gives access to a limited version of the app to all it’s users for Free. But, it sells feature-added subscription plans to make money. 

Evernote Subscription Plans: 

To build an app like Evernote you must first study the sample app itself. Evernote is free to download on both the Apple app store and Google Play Store. Evernote has 3 subscription plans.

Here is what you get in the 3 plans: 

Feature Free Personal Professional
Sync Upto 2 Devices Unlimited Devices Unlimited Devices
Monthly Uploads 60 MB 10 GB 20 GB
Max. Note Size 25 MB 200 MB 200 MB
Tasks Basic Advanced Full-Featured
Home Basic Custom Fully Customizable
Offline Access  Not Provided Provided Provided
Calendar Accounts Not Provided Provided Provided

All these features are already discussed in the previous section of this blog. Now that you have an idea of how to earn from your note-taking app, it is time to proceed and look at how you should go about building one.

2. OneNote: 

OneNote is produced by Microsoft. It has over 500M downloads on Google Play Store and is rated at 4.2 stars. 

OneNote is rated higher and has more downloads primarily because it is completely free to use. But, how does OneNote make money? 

Well, to use OneNote you need to use Microsoft’s cloud storage OneDrive. Free space on OneDrive is limited so, to store enough notes you will need to subscribe to the premium version of OneDrive. 

3. Simple note:

Simplenote has over a million downloads on Google Play Store and is rated 4.2 stars. It’s completely free to use and is made by the most popular web development platform, which is a non-profit. 

So, Simplenote is a truly free app. 

4. Dropbox paper:

Dropbox paper has over 1M downloads. And, it is rated 4.1 stars. Dropbox paper is free to use and earns money the same way as OneNote.

It aspires to sell storage space to users. The basic version of the app is free but limited in its storage. 

Closing Thoughts: 

The cost of building a note-taking app can be immense when hiring designers, front-end developers, back-end developers, subscribing to various tools like APIs, SDKs, etc. 

In addition to that, making them work together requires tremendous human capital. Plus, if you hire developers, designers, etc. separately. You have to make sure they are compatible with each other and experienced enough to handle a project like this. 

Idea Usher has a team of experienced designers, front-end developers, back-end developers, mobile app developers. The team has access to all the necessary tools and resources that your project might require. With a reasonable budget of $7k to $30k, you can develop the best note-taking application. You can contact us if you want to build a note-taking app like Evernote. 

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Q. How much does it cost to develop an app like Evernote?

A. If you go with Idea Usher, the cost will range from anywhere between $7k to $30k. 

Q. Is there an app similar to Evernote?

A. Google Keep is an app that is very similar to Evernote. 

Q. Is it cheaper to build an app or a website?

A. Creating a website is often cheaper than creating an app. However, for business purposes, an app can give you the upper hand. 

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