How to Develop an App like Todoist Discover Features and Steps ? - Ideausher
How to Develop an App like Todoist?

Welcome to our comprehensive guide on developing your own productivity application akin to Todoist! In today’s fast-paced digital landscape, effective task management is essential, and Todoist has emerged as a preferred tool for countless users. Have you ever pondered the intricate process involved in crafting such a robust productivity app? If so, you’re in the right place. In this blog post, we’ll explore the essential steps, technologies, and considerations necessary to embark on the thrilling journey of creating an application that empowers users to organize tasks, optimize workflows, and enhance productivity. Join us as we uncover key insights and strategies crucial for developing an App like Todoist that matches Todoist’s functionalities while infusing your unique innovations and ideas.

What is the Todoist App?

Todoist, a leading productivity and task management app, has solidified its position as an essential tool for organizing projects and to-do lists. Its hallmark lies in a user-friendly interface that seamlessly operates across various devices and platforms. This simplicity is a pivotal factor in Todoist’s widespread adoption. By enabling users to create tasks, set due dates, and assign priorities effortlessly, it caters to individuals seeking an uncomplicated yet effective solution for managing their daily workload.

The app’s adaptability for both personal and professional use is a standout feature. Its straightforward approach doesn’t compromise its versatility, making it equally suitable for organizing personal tasks as it is for managing complex projects within a team setting. Moreover, Todoist’s collaborative capabilities, such as the option to share projects and tasks, play a vital role in fostering efficient teamwork, facilitating coordination among team members, and streamlining project management processes.

Key Market Takeaway For Task Management Apps

According to VerifiedMarketResearch, The task management app market has witnessed remarkable growth, with a valuation of USD 2.78 Billion in 2020, projected to surge to USD 8.24 Billion by 2028, exhibiting an impressive Compound Annual Growth Rate (CAGR) of 14.3% from 2021 to 2028. 

This substantial expansion reflects the increasing demand for efficient task management solutions across various industries. Enterprises’ growing need to streamline task management processes and facilitate better collaboration among teams serves as a significant driving force behind this market growth. The pivotal role of task management software in centralizing tasks, enhancing productivity, and improving operational efficiency continues to propel the market forward.

Source: VerifiedMarketResearch

Enterprises worldwide are increasingly recognizing the importance of centralized task management solutions to efficiently handle and monitor tasks across different departments and teams. The adoption of task management software aligns with the strategic goal of organizations to optimize workforce utilization and streamline operations. These solutions provide a unified platform for task allocation, monitoring progress, and ensuring completion, addressing the rising demand for effective task oversight within enterprises.

A key factor driving the task management software market is the emphasis on enhancing collaboration among teams. Market leaders like Microsoft Corporation, Atlassian, and offer feature-rich solutions that not only streamline task allocation but also foster real-time collaboration and effective communication among team members. These tools are designed not just for task management but also to facilitate seamless teamwork, improving overall workforce productivity within organizations.

The competitive landscape of the task management software market is robust, featuring notable players such as Microsoft Corporation, Atlassian,, Upland Software, RingCentral, and Pivotal Software, among others. These companies offer diverse solutions ranging from user-friendly interfaces to integrations with various applications, catering to a wide spectrum of user preferences and enterprise requirements. These key players continually drive innovation, ensuring that their offerings remain relevant and adaptable to evolving market needs and changing work environments.

Benefits of Apps Like Todoist for Business

Having  a task management app specific to a business’s needs can offer numerous advantages:

1. Customization for Efficient Workflows

Tailoring task management apps to fit unique business workflows optimizes efficiency by aligning with specific terminologies, processes, and hierarchies within the organization. Customization ensures a seamless integration into existing systems, boosting overall productivity and adherence to established workflows. Businesses can create task management systems that precisely match their operational needs, allowing for smoother task allocation, progress tracking, and team collaboration. By incorporating features that mirror the company’s structure and processes, the app becomes an intuitive tool, reducing the time employees spend adapting to new systems.

2. Enhanced Brand Visibility and Identity

In-house task management apps can be branded with the company’s logo and colors, reinforcing brand identity among employees, clients, and partners. This branding enhances recognition and professionalism, contributing to a cohesive brand image. Having a branded app also communicates a sense of trustworthiness and dedication to quality, both internally and externally. It ensures consistent representation of the company’s ethos and values, boosting credibility and brand recall among users.

3. Stricter Security and Privacy Measures

Proprietary apps offer the advantage of implementing stringent security protocols aligned with the company’s standards. This ensures sensitive data protection and compliance with privacy regulations, bolstering trust and confidence among users regarding data security. By having full control over the app’s security features, businesses can ensure that their task management app meets industry standards and adheres to specific compliance regulations. This level of control also allows for immediate responses to any security threats or vulnerabilities, ensuring data integrity and user privacy are maintained at all times.

4. Seamless Integration for Unified Systems

The capability to seamlessly integrate in-house apps with existing tools and systems within the company fosters a unified ecosystem. This integration reduces friction in workflows and data management, enhancing overall operational efficiency. When task management apps integrate smoothly with other systems such as CRM, ERP, or communication tools, it streamlines workflows and reduces manual data entry. It enables a more comprehensive view of tasks, deadlines, and team progress by consolidating information from various platforms into a centralized dashboard.

5. Tailored Features to Specific Needs

Customized apps can be designed with features tailored to meet the unique requirements of the company. By eliminating unnecessary functionalities and focusing on essential tools, the app becomes a more efficient and purposeful tool for the business. Businesses can cherry-pick the features they need and leave out those that don’t align with their workflow, ensuring that the app is intuitive and uncluttered. For instance, they can integrate features that automate repetitive tasks or facilitate seamless communication between team members, promoting productivity and collaboration within the organization.

6. Cost-Effectiveness and Ownership

Developing an in-house app potentially offers long-term cost efficiency compared to third-party app subscriptions. This method provides complete ownership and control over updates, ensuring adaptability to evolving business needs without relying on external providers. While the initial investment in app development might seem substantial, in-house apps can yield significant savings over time. The absence of recurring subscription fees or user-based pricing models reduces operational costs, especially as the company scales and requires more users to access the task management system.

7. Enhanced Internal Communication and Collaboration

A customized task management app can serve as a centralized hub for internal communication, collaboration, and task delegation. This fosters improved teamwork, transparency, and accountability within the company. Integrating features that facilitate real-time communication, file sharing, and task assignments enables seamless collaboration among team members. It eliminates the need for multiple communication channels and tools, thereby reducing miscommunications, fostering better coordination, and enhancing overall team productivity.

8. Innovation and Competitive Advantage

Creating a custom app demonstrates innovation and a forward-thinking approach, potentially providing a competitive edge within the industry. The tailored functionalities can cater precisely to the company’s requirements, setting it apart from competitors. By leveraging technological advancements and incorporating innovative features, businesses can differentiate themselves in the market. For instance, developing unique functionalities that directly address pain points or introduce novel approaches to task management can position the company as an industry leader and attract more users or customers.

9. Scalability and Future Growth

As the business grows, the app can evolve and scale to accommodate increased demands, additional features, and growing user bases. This scalability ensures flexibility and adaptability to support future business growth without being constrained by external limitations. An in-house app that is designed with scalability in mind can accommodate the company’s expansion without compromising performance or user experience. It allows businesses to scale seamlessly, add new features or functionalities as needed, and cater to a larger audience without depending on external resources or infrastructure.

Also read, “Leveraging Enterprise Application Development for Boosting Business Growth

How to Develop an App A Task Management App like Todoist?

Developing an app like Todoist, requires meticulous planning and execution. Below are the 10 crucial steps that outline the process:

Task management applications have revolutionized the way individuals and teams organize their work, enhancing productivity and efficiency. With the market demand for such apps soaring, creating a task management app akin to Todoist requires a meticulous approach, strategic planning, and innovative features to stand out in this competitive landscape.

Understanding the Landscape

Before diving into the development process, comprehending the market landscape is crucial. Analyze existing task management apps, including Todoist, to identify their strengths, weaknesses, and unique selling propositions. This research phase is fundamental in crafting a distinctive proposition that caters to unmet needs and gaps in the market.

Defining the Purpose and Features

Define a clear purpose for your app. Is it aimed at individual users, teams, or both? Establishing this early on will shape the entire development process.

Key Features and Functionalities

  • Intuitive User Interface: Design a user-friendly interface that ensures ease of use for all types of users.
  • Task Organization: Implement robust features for organizing tasks by priority, deadlines, categories, or projects.
  • Collaboration Tools: Include features facilitating seamless team collaboration, such as task delegation, comments, and file sharing.
  • Integration Capabilities: Enable integration with other productivity tools and platforms for enhanced usability.
  • Customization Options: Allow users to personalize their experience through customizable themes, labels, and notifications.

Development Phase

Choosing the Right Technology Stack

Selecting the appropriate technology stack is pivotal for the app’s performance and scalability. Opt for a combination of programming languages, frameworks, and databases that align with the app’s requirements.

User-Centric Design

Prioritize user experience (UX) and user interface (UI) design. A clean, intuitive interface coupled with a seamless user experience will drive user engagement and retention.

Agile Development Methodology

Adopt an agile approach to development, allowing for flexibility, quicker iterations, and responsiveness to user feedback. Regular testing and refinement cycles are essential for a polished end product.

Testing and Quality Assurance

Thorough testing is indispensable to ensure a bug-free and reliable app. Conduct comprehensive testing across various devices, operating systems, and user scenarios to guarantee a seamless user experience.

Launch and Marketing Strategy

Pre-launch Strategies

Create a buzz before the app’s launch through teaser campaigns, social media engagement, and offering sneak peeks or beta versions to garner interest and anticipation.

Post-launch Marketing

Implement a robust marketing strategy leveraging various channels—content marketing, social media, influencer collaborations, and search engine optimization (SEO). Crafting engaging content, including blog posts, videos, and tutorials, can drive organic traffic and user acquisition.

Continual Improvement and User Feedback

The launch is just the beginning. Continuously gather user feedback and data analytics to identify areas for improvement and introduce new features that align with user demands and market trends.

Must-Have Features in a Task Management App Like Todoist

Developing an App like Todoist, a popular task management application, requires meticulous planning and execution. Below are the 10 crucial steps that outline the process:

1. Task Management

At the core of any successful productivity and task management app lies its capability to streamline task creation, organization, and prioritization. A robust app should facilitate effortless task generation, categorization into specific projects, and assignment of due dates and priorities. Intuitive features such as sub-tasks and task dependencies cater to diverse project structures, while customizable filters and sorting options empower users to effectively oversee and prioritize tasks. Prioritizing user-friendly and efficient task management within the app ensures enhanced productivity and streamlined workflows for businesses, fostering smoother operations and improved task execution.

2. Recurring Task Due Dates

Incorporating the capability to set recurring due dates for tasks significantly benefits businesses and entrepreneurs seeking to enhance task management efficiency. This pivotal feature automates repetitive tasks in a user’s workflow, allowing them to schedule tasks on daily, weekly, monthly, or customized intervals, streamlining routines and saving valuable time and effort. Offering users flexibility in configuring recurring tasks, including specifying end dates or intervals, adds convenience and customization to their workflows. Additionally, providing predefined templates for common recurring tasks simplifies task creation, ultimately optimizing productivity and improving the overall task management experience, contributing to streamlined operations within businesses.

3. Deadline Reminders

Including customizable deadline reminders is vital for businesses and entrepreneurs to ensure their users stay organized and proactive in meeting task deadlines. By providing various notification options like email alerts, push notifications, or in-app reminders, users can tailor reminders to suit their preferences and work styles.

 Incorporating smart reminder functionalities that adjust to task priorities or urgency levels significantly boosts the app’s utility. Additionally, features like snooze or reschedule options offer flexibility while helping users stay focused on their deadlines. Prioritizing user-friendly and customizable reminder features within the app ensures users stay informed and productive, ultimately enhancing overall time management and productivity.

4. Progress Tracking

Visualizing task progress stands as a pivotal feature beneficial for businesses and entrepreneurs. Integrating progress indicators like completion percentages or progress bars provides users with a comprehensive view of their productivity levels and achievements. By incorporating visual cues such as color-coded task statuses or progress graphs, businesses can engage users more effectively, fostering motivation for sustained productivity. 

Enabling users to track both individual task progress and overall project advancement cultivates a sense of accomplishment and encourages consistent task management practices. This feature empowers users to monitor their progress actively, helping them stay focused on objectives and ultimately boosting productivity and task completion rates.

5. Cross-Platform Support

For businesses, delivering a seamless user experience across various devices is crucial. Implementing responsive design and robust syncing mechanisms enables users to effortlessly manage tasks across different devices. 

Consistent features and synchronized data across web, mobile, and desktop platforms guarantee uninterrupted task management, enhancing accessibility and convenience for users. Prioritizing cross-platform support facilitates a unified user experience, ensuring access to productivity tools and tasks from any device, offering flexibility and convenience to users working on the go or from multiple locations.

6. Collaboration Features

Effective collaboration features play a pivotal role in team-oriented environments, a key consideration for businesses and entrepreneurs. Enabling task assignments, list sharing, and collaborative discussions among users fosters teamwork and project efficiency. Features like comment threads for task discussions and real-time updates enhance communication transparency within teams.

 Additionally, providing shared project views and permission settings enables seamless collaboration, facilitating effective task delegation and progress tracking. Prioritizing these collaboration features in an app empowers users with a platform that cultivates efficient teamwork, ultimately enhancing project management and boosting productivity for businesses and entrepreneurial ventures.

7. Offline Functionality

In situations where internet access may be limited, maintaining the app’s functionality offline becomes indispensable for businesses and entrepreneurs. Enabling users to access and handle their tasks without internet connectivity ensures uninterrupted productivity. By integrating offline caching mechanisms and local storage solutions, users can seamlessly view, edit, and create tasks even when offline, with automatic syncing once connectivity is restored.

 Ensuring a smooth transition between offline and online modes guarantees a consistent task management experience, empowering users to maintain productivity regardless of network challenges, thus enhancing the app’s reliability and user satisfaction.

8. Integration Capabilities

Efficient integration with external tools and services significantly amplifies the functionality of apps, a critical aspect for businesses and entrepreneurs. Enabling seamless connections with email clients, calendars, or project management platforms centralizes task management, enhancing workflow efficiency. 

By incorporating APIs or direct integrations with widely-used tools like Google Calendar, Microsoft Outlook, or Slack, these apps empower users to manage tasks within their preferred environments, fostering increased productivity. Moreover, offering customization options or an integration marketplace enables users to tailor their task management experience, integrating specific tools that perfectly suit their workflow needs. Prioritizing integration capabilities allows businesses to deliver a versatile and interconnected task management platform, ultimately boosting productivity and streamlining workflow processes for businesses and entrepreneurial endeavors.

Tech Stacks to Consider While Building an App like Todoist

Building a robust task management app like Todoist requires careful consideration of the technology stack. Here are ten crucial components to include in your tech stack:

1. Programming Language

The selection of a programming language profoundly impacts app development, particularly for businesses and entrepreneurs. Opting for languages such as JavaScript or Python offers multifaceted advantages crucial for creating robust applications. JavaScript, when coupled with frameworks like React or React Native, ensures cross-platform compatibility, enhancing scalability and efficiency during development. Python, known for its simplicity and readability, stands out for backend development and data processing, vital for building a feature-rich and scalable task management app. Both languages provide extensive libraries and frameworks, enabling the creation of powerful, adaptable, and efficient applications that align with business needs and foster growth opportunities.

2. Frontend Framework

The frontend framework is crucial for shaping an app’s user interface and overall experience, especially for businesses and entrepreneurs. React Native stands out as an excellent choice, particularly for crafting cross-platform mobile apps. Its ability to construct dynamic and responsive UI components ensures a uniform and engaging user experience across diverse devices and operating systems. By harnessing React Native, development efforts become more streamlined, enabling businesses to concentrate on delivering an intuitive and captivating interface specifically tailored for efficient task management activities, thereby enhancing user satisfaction and productivity within the app.

3. Backend Framework

Choosing a resilient backend framework holds significant importance for businesses and entrepreneurs to guarantee their app’s stability and functionality. Among the standout options, Node.js and Django offer distinctive strengths. Node.js, known for its event-driven architecture, delivers scalability and superior performance, making it ideal for managing real-time interactions and data-intensive operations. 

Conversely, Django’s emphasis on security and practical design streamlines backend development, ensuring reliability and simplified maintenance. Particularly beneficial for tasks such as user authentication, data storage, and server-side operations, these frameworks empower businesses to build robust and secure task management apps, fostering trust among users and ensuring seamless functionality.

4. Database

The database serves as the core of an app’s data management infrastructure, a crucial aspect for businesses and entrepreneurs. MongoDB, a NoSQL database, stands out for its adaptability and scalability, efficiently handling various data structures. Conversely, MySQL, a reliable relational database management system, prioritizes stability and consistency when managing structured data. 

The selection between these databases hinges on factors such as data requirements, scalability needs, and performance considerations. This choice ensures efficient storage and retrieval of task-related information, allowing businesses to maintain organized and accessible data crucial for effective task management, data analysis, and informed decision-making.

5. Server Providers

Establishing a dependable and scalable server infrastructure is essential for businesses and entrepreneurs when deploying an app. Services like Apache, Nginx, Amazon Web Services (AWS), or Google Cloud Platform deliver resilient hosting solutions equipped with scalability, security measures, and high availability. 

Utilizing these server providers guarantees smooth deployment processes and effective management of app traffic, contributing significantly to an enhanced user experience. This infrastructure ensures reliability, scalability, and security, fostering confidence among users and facilitating seamless app operations, vital for sustained business growth and customer satisfaction.

 6. APIs

Incorporating external services into a task management app necessitates the use of well-structured APIs that facilitate smooth communication between the app and external platforms. For instance, businesses often utilize RESTful APIs like the Google Calendar API or Trello API to synchronize data, enabling users to harmonize tasks and schedules across different applications. 

Additionally, integrating third-party tools such as Slack or Dropbox becomes feasible through their respective APIs, fostering collaboration and file sharing within the task management app. These meticulously documented and efficient APIs play a pivotal role in augmenting the app’s functionality, empowering users to seamlessly integrate a diverse range of services into their task management workflow, thereby enhancing productivity and streamlining task-related activities.

7. Authentication

Implementing strong authentication mechanisms like OAuth or token-based authentication is vital for businesses and entrepreneurs to ensure top-notch app security and protect user data. Establishing secure login and signup processes is fundamental in fostering user trust and credibility. Robust authentication measures not only prevent unauthorized access but also prioritize user privacy and maintain the confidentiality of sensitive data within the task management app. This fortifies the app’s security infrastructure, instilling confidence among users and upholding the integrity of their information.

8. Push Notifications

Implementing push notifications is integral for boosting user engagement and retention, a crucial aspect for businesses and entrepreneurs. Services such as Firebase provide powerful capabilities for delivering timely alerts and reminders to users, ensuring they stay updated on important tasks, deadlines, and app-related updates in real-time. Leveraging these push notification services actively engages users, encouraging their ongoing participation and prompt completion of tasks. This proactive approach strengthens user interaction, fostering a more engaged user base vital for business growth and sustained success.

9. Analytics

Utilizing analytics tools such as Google Analytics or Mixpanel is instrumental for businesses and entrepreneurs. These tools offer crucial insights into user behavior, app performance, and feature usage patterns. Analyzing these metrics provides valuable information for optimizing app features, understanding user preferences, and enhancing overall user experience. By leveraging analytics data, businesses can make informed decisions, refine app functionality, and customize features to effectively meet user needs, thus ensuring sustained growth and user satisfaction within the app.

Also read, “Understand how to use blockchain data analytics for your business

10. Error Reporting

Efficiently managing app errors is pivotal for businesses and entrepreneurs to uphold app stability and reliability. Tools like Sentry offer valuable support by swiftly identifying, monitoring, and resolving app issues. Real-time error detection and rectification are instrumental in preventing disruptions to user experience within the task management environment. Implementing robust error reporting mechanisms empowers businesses to proactively address app issues, ensuring a seamless and uninterrupted user journey. This proactive approach aids in maintaining customer satisfaction and trust, vital for sustaining business growth and success.

Top 10 Task Management Apps like Todoist in 2023 

Looking for apps like Todoist for managing tasks and boosting productivity? Explore these ten alternatives, each offering unique features tailored to suit diverse organizational and personal needs:

1. Super Productivity

Founded: 2017

Estimated Annual Revenue: $470k 

Super Productivity offers a combination of a ToDo list, time tracker, and personal Jira task manager, available on Linux, MacOS, and Windows systems. This multifunctional approach serves as an excellent model for businesses seeking to integrate various yet complementary features into their productivity tools. The seamless integration of task management, time tracking, and task-oriented functionalities caters to diverse business needs, providing a unified platform for enhancing overall productivity and efficiency.

  • Unique Feature: Time Tracking and Detailed Work Session Management.
  • Integration Potential: Implement comprehensive time tracking functionalities within the app, allowing users to monitor and manage their time spent on tasks effectively.

2. TickTick

Founded: 2012

Estimated Annual Revenue: $551.7k 

TickTick’s focus on simplicity and efficiency as a straightforward to-do list and task manager presents an insightful model for businesses exploring enhanced task management solutions. The app’s user-friendly interface, scheduling functionalities, and timely reminders offer valuable inspiration for optimizing user interaction and improving time management within business-oriented applications. Incorporating similar streamlined features and effective task organization strategies from TickTick can notably augment productivity levels and task completion efficiency for businesses utilizing the developed app.

  • Unique Feature: “Plan Your Day” Task Arrangement.
  • Integration Potential: Introduce a feature allowing users to dynamically plan and organize their daily tasks within the app for better time management.

3. Workflowy

Founded: 2010

Estimated Annual Revenue: $217k 

Workflowy’s note-taking abilities and organizational structure offer valuable insights for businesses aiming to enhance information organization and brainstorming in their apps. Businesses seeking to create an app centered on efficient information management can draw inspiration from Workflowy’s flexibility in note-taking, list-making, and collaborative functionalities. Emulating these features can significantly benefit users by facilitating a more structured and organized approach to task management and brainstorming activities within the app, enhancing overall productivity and collaboration.

  • Unique Feature: Infinitely Nesting Structure for Organizational Flexibility.
  • Integration Potential: Incorporate a flexible organizational structure that enables users to create and manage tasks in a hierarchical, infinitely nested manner.

4. Quire

Founded: 2010

Estimated Annual Revenue: $2M 

Quire’s collaborative project management tool distinguishes itself with its hierarchical task structuring and goal-oriented task breakdown. Implementing comparable tree-like structures and emphasizing task hierarchy in a productivity app can significantly aid businesses in effective project planning, streamlined task organization, and successful goal attainment. Integrating such features allows businesses to optimize their workflow and bolster productivity within their customized productivity applications.

  • Unique Feature: “Nested Task List” for Breaking Down Projects.
  • Integration Potential: Integrate a hierarchical task breakdown feature, enabling users to decompose large projects into smaller, manageable subtasks.

5. Asana

Founded: 2008

Estimated Annual Revenue: $574.21M 

Asana is a work management platform, vital for facilitating effective team collaboration and optimizing workflows, encompassing tasks spanning from daily activities to strategic initiatives. It specializes in task organization, project management, and fostering team communication.

This platform includes features like assigning tasks, establishing deadlines, monitoring progress, and collaborative tools such as commenting and file sharing. Its adaptable interface and diverse functionalities serve as a commendable example for bolstering team productivity and coordination within a task management application, supporting streamlined workflows and efficient task handling for businesses and teams.

  • Unique Feature: Timeline View for Project Planning.
  • Integration Potential: Leveraging Asana’s Timeline view can enable businesses to integrate a visually appealing and intuitive project planning feature into their app. This feature allows users to create project timelines, 


Founded: 2012

Estimated Annual Revenue: $519M’s functionalities as a Work OS serve as an insightful example for those looking to craft a comprehensive task management platform. Adopting its multifaceted approach and diverse features in tasks, collaboration, and project organization can offer users a unified solution for their productivity and task management requirements.

  • Unique Feature: Customizable Item Structures for Enhanced Adaptability.
  • Integration Potential: Implement customizable task structures, enabling users to tailor task items according to their specific workflow requirements.

7. ClickUp

Founded: 2017

Estimated Annual Revenue: $150M 

ClickUp presents an extensive project management suite with numerous functionalities, in its free version. Those seeking to design a comprehensive task management tool can consider ClickUp’s diverse feature set as a reference. It provides users with a wide array of project management capabilities, encompassing various functionalities within a unified platform.

  • Unique Feature: Extensive Free Features Beyond Todoist.
  • Integration Potential: Incorporate a wide array of free features within the app, offering users a comprehensive suite of functionalities without subscription constraints.

8. Wrike

Founded: 2006

Estimated Annual Revenue: $190M 

Wrike distinguishes itself with its emphasis on visual dashboards, offering comprehensive insights into team activities and project statuses. These visual representations provide a clear overview of ongoing projects, facilitating better comprehension of task progress, team collaboration, and overall project management. By leveraging visual dashboards, businesses gain enhanced visibility into their team’s workload distribution, task statuses, and project milestones, fostering improved decision-making processes and facilitating more effective project oversight.

  • Unique Feature: Visual Dashboards Providing Project Insights.
  • Integration Potential: Integrate visual dashboards offering users comprehensive insights into project progress and team performance.


Founded: 2011

Estimated Annual Revenue: $42M 

Any. do offer a distinct “Plan My Day” feature, functioning as a daily planner aiding in task prioritization. This feature can be beneficial for businesses seeking effective task prioritization methods within their productivity tools. The utility of such a feature allows users to organize their daily tasks efficiently, enhancing productivity and ensuring focus on critical business activities.

  • Unique Feature: “Plan My Day” Daily Planner for Task Prioritization.
  • Integration Potential: Include a daily planner feature allowing users to prioritize and schedule tasks for efficient time management.

10. Trello

Founded: 2011

Estimated Annual Revenue: $19.3M 

Trello distinguishes itself through its emphasis on visual dashboards, offering a clear view of team activities and project statuses. Its notable feature lies in providing visual insights into the progress of team tasks and projects. This visual representation allows businesses to gain a comprehensive overview of ongoing activities, enhancing their ability to monitor and manage various project aspects efficiently.

  • Unique Feature: Visual Dashboards and Project Overview.
  • Integration Potential: Introduce visual project dashboards to offer users an overview of ongoing tasks, fostering enhanced project management and task prioritization.


Creating an app like Todoist involves several key steps. It begins with thorough market research to understand user needs and competitor analysis. Conceptualization follows, defining the app’s unique value proposition and essential features. Design plays a pivotal role, focusing on intuitive user interfaces and experiences. The technology stack selection is critical, comprising programming languages, frameworks, databases, and APIs. Development involves translating concepts into a functional app, ensuring core functionalities and intuitive interfaces. Collaboration and sharing features, sync with cloud storage, integrations, rigorous testing, and a strategic launch with effective marketing complete the process.

Are you keen on revolutionizing task management? IdeaUsher is here to assist you throughout the journey, from conceptualization to development. Whether it’s a mobile app or web platform, our team specializes in crafting innovative solutions for your task management app idea. Let’s collaborate and create the next-generation productivity tool together.

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1. What are the features of Todoist app?

Todoist offers a comprehensive suite of features designed for streamlined task management. It allows users to organize tasks into projects and sub-projects, prioritize tasks using labels and due dates, collaborate efficiently by sharing and assigning tasks, integrate seamlessly with popular platforms such as Google Calendar and Dropbox, set reminders and recurring tasks, and track productivity through visualizations and completion metrics.

2. How to develop your own app?

Developing an app involves a step-by-step process. It begins with conceptualizing the app’s purpose and identifying the target audience. Extensive market research is crucial to understand user needs and competition. Then, creating a prototype or wireframe helps visualize the app’s layout and functionalities. The choice of development tools and programming languages is pivotal, followed by the coding and testing phase to ensure functionality and usability. After thorough testing, the app is launched, and ongoing maintenance, updates, and user feedback incorporation become integral for its success.

3. How do I create a project in Todoist?

To create a project in Todoist, open the app and navigate to the left-hand panel. Click on the “+” icon adjacent to “Projects.” Name your project and press “Enter” to create it. You can further customize the project by adding color codes, labels, and specific details as needed for better organization and management.

4. What are the requirements for developing an app?

Developing an app necessitates several prerequisites. First, a clear and purposeful idea is crucial. Extensive market research helps in understanding user expectations and competitors. Proficiency in programming languages relevant to the chosen platform is necessary (e.g., Java/Kotlin for Android, Swift for iOS). Access to development environments, software development kits (SDKs), and integrated development environments (IDEs) is fundamental. Rigorous testing protocols ensure a bug-free experience. Additionally, adhering to app store guidelines and a commitment to continuous maintenance and updates based on user feedback are essential for successful app development.

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